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Graduate College Online Admissions |
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Overview
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Information Technology is working with the Graduate College to update its admissions processes. The Online Admissions project will deliver the following results:
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- Convert existing paper filing system to electronic filing system for all new graduate student admissions
- Create a web application for prospective graduate students to apply for admission and track the status of their application
- Create an administrative web interface for the Graduate College admissions officers and departmental graduate student coordinators to review, track,
and process new graduate student applications
- Facilitate automatic uploads of graduate student admissions data to SIS
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Business Case
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The graduate college admissions process is currently very manual, paper-intensive, and time-consuming. The graduate admissions officers spend a great deal of time searching for paper files in filing cabinets, printing and mailing paper copies of student records to departmental graduate coordinators, and hand-entering student admissions information into the Enterprise Student Information System (SIS).
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Replacing the paper filing system with electronic document imaging, and automating the admissions process using a web-enabled application will drastically improve the productivity of the Graduate College. Other benefits include cost savings (ex: office floor space, file storage costs, photocopy charges, etc), increased accuracy, greater protection against catastrophic data loss, and improvements in overall customer service.
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Project Status
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As of August 4 we are working through a final complication with the MBA440 reject file, and expect to move the application to the production environment by the end of this week.
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The development team is also building the Phase 2 administrative interface that is scheduled to go live on October 1, 2006.
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