Create a new Team
How to steps
For Employees:
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Log on to http://okey.okstate.edu
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You may be prompted for information. Fill out required information until you reach your profile page.
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From your profile page, click “Microsoft Groups” from the left-hand side of the page.
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Select: Create a new group as an Employee
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Select: Campus that the group will be associated with
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Campus notes
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You will only be able to select a campus in which you have active roles.
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Campus code prefix will be added to the group name selected in the next step.
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Enter the group name without spaces.
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Group naming notes
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Each word must be separated by underscore letter.
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Can only contain alphanumeric characters.
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Group name that has been used in the past cannot be reused even if you owned it.
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Group name cannot be changed after it has been created.
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Enter Group Description.
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Enter the email addresses of at least two users into group owners and group members.
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Email entry notes
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Email Entry
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Email Addresses will need to be entered one per line.
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Member Group
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User must have a valid Office365 license.
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User must have a role at the designated campus.
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User with alumni for life license cannot be added.
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Owners Group
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Administrator account will always be included as an owner.
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An owner must be a member in members group.
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Enter expiration date in the format of MM/DD/YYYY that is in between 30 days and 1 year from the current date.
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Expiration notes
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Expiration date can be set for at most a year with from creation date.
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It must also be at least 30 days from the creation date
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E-mail notices warning of Group expiration are sent at 30, 15, and 7 days before the group expires. The group must be extended before this expiration (and can be extended every year thereafter)
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If the group expires, it will be deleted. All content associated with a group will be permanently deleted: conversations, emails, files, site content, channels, apps, etc.
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Group creation is completed.
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Group creation notes
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It may take a new hours before all functionality is enabled.
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For Students:
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Log on to http://okey.okstate.edu
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You may be prompted for information. Fill out required information until you reach your profile page.
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From your profile page, click "Microsoft Groups" from the left-hand side of the page.
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Select: Create a new group as a Student
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Select: Campus that the group will be associated with
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Campus notes
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You will only be able to select a campus in which you have active roles.
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Campus code prefix will be added to the group name selected in the next step.
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Enter Group name without spaces.
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Group naming notes
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Each word must be separated by underscore "_" letter.
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Can only contain alphanumeric characters.
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Group name that has been used in the past cannot be reused even if you owned it.
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Group name cannot be changed after it has been created.
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Student group will always have "_SG_" after the campus designation.
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Enter Email addresses of at least two users into group owners and group members.
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Email entry notes
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Data entry
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Email addresses will need to be entered one per line.
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Members Group
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User must have a valid Office 365 license.
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User must have a role at the designated campus.
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User with alumni for life license cannot be added.
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Owners Group
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Administrator account will always be included as an owner.
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An owner must be a member in members group.
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Enter Expiration date will automatically be set to a date shortly after the end of the current semester with a grace period.
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Expiration notes
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If the current semester is ending soon, will not be able to create a group.
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Expiration date cannot be extended.
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After a group expires, it will be deleted. All contents associated with a group will be permanently deleted: conversations, emails, files, site content, channels, apps, etc.
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Group creation is completed.
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Group creation notes
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It may take a few hours before all functionality is enabled.
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